AI Automation × Project-Based Work
AI Automation Agencies for Project-Based Clients (September 2026)
AI Automation agencies with verified project-based client evidence — ranked by depth of documented work, then editorial quality.
Each listed agency documents project-based engagements on its own site or in a published case study; the model is never inferred from a service list.
Ranked AI Automation agencies for project-based clients
Rankings updated · Newest review
Lexunit
#1Budapest, Hungary
Client evidence: 13 documented clients overall
Best for: Industrial and legal-publishing operators buying a machine-vision or document-automation system to run on their own premises.
OstraconAI
Verified: the agency confirmed ownership from a company email address, and the listing passed editorial review#2Helsinki, Finland
Client evidence: 11 documented clients overall
Best for: Nordic marketing and sales teams that want AI tools built into HubSpot, Teams or Microsoft 365 and their own staff trained to run them.
Budapest, Hungary
Client evidence: 8 documented clients overall
Best for: Banks, energy and manufacturing groups pairing an LLM or forecasting build with the data-platform work underneath it.
Found
#4London, United Kingdom
Client evidence: 8 documented clients overall
Best for: UK consumer brands in retail, insurance and hospitality that want AI applied inside paid search, SEO and campaign data.
MS iHub
#5Ljubljana, Slovenia
Client evidence: 6 documented clients overall
Best for: Manufacturers and online retailers commissioning a first scoped AI feature or MVP from a small Ljubljana team.
Helsinki, Finland
Client evidence: 5 documented clients overall
Best for: Regulated Finnish and Nordic enterprises that need an AI system governed, certified and operated, not just delivered.
Ljubljana, Slovenia
Client evidence: 5 documented clients overall
Best for: Product teams that want a scoped AI build with the duration, team size and budget stated before the contract.
App4You
#8Gdańsk, Poland
Client evidence: 5 documented clients overall
Best for: Polish public institutions and smaller operators that want a fixed-scope build with the price published before the first call.
London, United Kingdom
Client evidence: 5 documented clients overall
Best for: Early-stage B2B product teams and smaller UK or Irish firms scoping a first voice agent, agent pipeline or Claude rollout.
coompanion
#10Munich, Germany
Client evidence: 5 documented clients overall
Best for: Mittelstand and startup operations teams automating a document or ticketing workflow on tools their own staff will keep running.
Alpdev
#11Ljubljana, Slovenia
Client evidence: 5 documented clients overall
Best for: Mid-market sales and support teams that want an AI system wired into the CRM, telephony or ERP they already run.
Warsaw, Poland
Client evidence: 5 documented clients overall
Best for: Small manufacturers, contractors and agencies automating invoice, document and CRM workflows on a Make.com or Zapier stack.
Munich, Germany
Client evidence: 4 documented clients overall
Best for: Regulated German industrial and mid-market firms that want the model running inside their own Azure or AWS tenant.
TechnoLynx
#14Budapest, Hungary
Client evidence: 4 documented clients overall
Best for: Hardware, codec and vision startups that need a model or GPU pipeline made faster, ported or validated, with a benchmark they keep.
Sonalake
#15Dublin, Ireland
Client evidence: 4 documented clients overall
Best for: Telecom operators and data-heavy product companies adding forecasting or anomaly detection to a platform they already run.
peoly
#16Prague, Czech Republic
Client evidence: 4 documented clients overall
Best for: Manufacturers and platform teams buying camera-side vision, or an ML team embedded alongside engineers they already have.
Faculty
#17London, United Kingdom
Client evidence: 3 documented clients overall
Best for: Enterprises and public bodies that need AI deployed under regulatory or safety scrutiny.
dida
#18Berlin, Germany
Client evidence: 3 documented clients overall
Best for: Organizations with a hard perception or document problem who want the method documented, not just the result.
Brainpool
#19London, United Kingdom
Client evidence: 3 documented clients overall
Best for: Operators with a measurable production bottleneck AI can remove—from timber design queues to e-commerce pipelines.
Flobotics
#20Warsaw, Poland
Client evidence: 3 documented clients overall
Best for: Operations teams that want automation bought against a payback number, especially in healthcare revenue cycle.
Softspring
Verified: the agency confirmed ownership from a company email address, and the listing passed editorial review#21Madrid, Spain
Client evidence: 3 documented clients overall
Best for: Founder-led products that need one AI feature built properly, with the data boundary and the human checkpoint decided up front.
RedOrbit
#22Munich, Germany
Client evidence: 3 documented clients overall
Best for: Owner-led German companies buying one defined AI build—a RAG chatbot, an on-premise document pipeline—shipped in about four months.
R-Szoft
#23Budapest, Hungary
Client evidence: 3 documented clients overall
Best for: Hungarian companies that need a software house for business-system builds, with on-premise AI document automation added.
VisualLabs
#24Budapest, Hungary
Client evidence: 3 documented clients overall
Best for: Field-service and distribution businesses on Microsoft Dynamics that want their data and processes fixed before adding Copilot or agents.
Madrid, Spain
Client evidence: 3 documented clients overall
Best for: Early-stage founders in Spain who need a product built quickly and will scope any real model work separately.
Grepton
#26Budapest, Hungary
Client evidence: 3 documented clients overall
Best for: Hungarian companies on Microsoft Dynamics 365 or Azure that want AI added inside the ERP, CRM and data systems they already run.
NextAI
Verified: the agency confirmed ownership from a company email address, and the listing passed editorial review#27Valencia, Spain
Client evidence: 2 documented clients overall
Best for: Spanish-speaking mid-sized companies replacing scattered CRM, ERP and spreadsheets with one operating layer.
Addepto
#28Warsaw, Poland
Client evidence: 2 documented clients overall
Best for: Retail and e-commerce operators automating visual quality and compliance checks with computer vision.
Dublin, Ireland
Client evidence: 2 documented clients overall
Best for: Enterprises standardizing on ServiceNow that want customer workflows implemented and the platform's AI features actually adopted.
Robot ICT
#30Prague, Czech Republic
Client evidence: 2 documented clients overall
Best for: Operations teams with a defined, repetitive back-office process they want running in weeks and the hours saved measured afterwards.
About this list
Project-based AI automation is a workflow moved onto a platform someone else's staff will keep running. OstraconAI's Singa pipeline on n8n and Gemini enriches, scores and routes inbound leads into HubSpot, went live in week three and cut manual sorting from 45 minutes a day to single-digit minutes; its S-Group planning agent runs in Copilot Studio without published usage figures. coompanion's STM Invest pipeline digitizes, classifies and routes 700-plus documents a month, with payback reported at 2.5 months. Flobotics' DocPlanner bots, robotic process automation rather than machine learning, run more than 10,000 processes a month. Softblues' Roof Maker voice line, eight specialized agents answering every support call and logging HubSpot tickets, is labeled live. Siili Solutions' Bobotin drafts customer-service replies for LähiTapiola Finance from contract terms and classifies complaints into regulated categories, and Siili keeps it as a managed service rather than handing it over. MS iHub's TehnoLES generator wrote 15,000-plus product descriptions, Alpdev wired a deterministic support assistant for Bent into the client's ERP, and App4You's freight agent for INF Shipping Solutions is written as work under way. Konversational rebuilt Brightsolid's service model on ServiceNow in 12 weeks, reported at 30% faster incident response and 40% more self-service, with the AI supplied by the platform's own features.
The sorting question here is whose account the automation runs in when the project closes. Builds here sit on n8n, Make.com, UiPath, Copilot Studio, Azure, Power Automate, HubSpot and ServiceNow, so the curator's note on OstraconAI applies across the page: ask who owns the workflows and accounts and who monitors them after the engagement ends. Then ask which figure was measured after launch rather than forecast, and where the firm is under ten people (coompanion, Alpdev, App4You) who maintains the pipeline as the client list grows.
Intro by Gabor Kiss, curator · How we rank
Expert Insight
Why project-based fit matters for AI Automation
A fixed scope protects both sides only when the acceptance criteria are written: ask for them before the rate, because a project without them becomes a retainer nobody agreed to.
The handover decides whether the project was an asset or a dependency: pipelines, evaluation sets and retraining procedures belong in the deliverables list.
The pilot-to-production gap is the main risk of project work in AI: the case studies here that describe operations and measured results are the ones that show an agency has crossed it.
Frequently asked questions
30 agencies in our directory combine verified project-based client evidence with documented AI Automation work. The current top-ranked are Lexunit, OstraconAI, Hiflylabs — ordered by depth of documented client evidence, then our editorial scoring (portfolio quality, credibility, completeness); placement is never paid.
Published rates across this page's agencies run €20–400 per hour (median ~€65). Project totals depend on scope — the rate index at /rates breaks the computed bands down by region, country and team size.
Every agency here documents project-based work on its own site or in a published case study, describing the engagement structure rather than a service-list claim. We never infer the model from portfolio tone, so this list only contains agencies that operate project-based engagements deliberately.
7 of the agencies on this page document an embedded / team-extension working model. See the team-extension page for the full verified list, or check the engagement chips on individual profiles.