# Best AI Agencies for Retainer Work in Warsaw > 4 agencies. Top-ranked: QED Software, Atomic Actions, Flobotics. Canonical page: https://www.aiagencies.eu/for/retainer/warsaw Generated: 2026-09-28 · Curated by Gabor Kiss · No paid placements — inclusion, score, and rank are never sold. ## Ranked roster 1. **QED Software** — Warsaw, Poland · €85-130/hr (directory-listed) · team 10-49 · founded 1999 · services: AI Consulting, AI Development, Generative AI · 7 documented client engagements with source URLs · reviewed 2026-09-23 · https://www.aiagencies.eu/agency/qed-software 2. **Atomic Actions** — Warsaw, Poland · €45-85/hr (directory-listed) · team 10-49 · founded 2024 · services: AI Automation, AI Consulting, AI Development · 5 documented client engagements with source URLs · reviewed 2026-09-23 · https://www.aiagencies.eu/agency/atomic-actions 3. **Flobotics** — Warsaw, Poland · €85-130/hr (directory-listed) · team 10-49 · founded 2019 · services: AI Automation, AI Agents, AI Development · 3 documented client engagements with source URLs · reviewed 2026-09-07 · https://www.aiagencies.eu/agency/flobotics 4. **Mobile Reality** — Warsaw, Poland · €39-57/hr (directory-listed) · team 10-49 · founded 2016 · services: AI Agents, AI Consulting, AI Development · 3 documented client engagements with source URLs · reviewed 2026-09-23 · https://www.aiagencies.eu/agency/mobile-reality ## About this market The Warsaw firms here describe keeping automation and models running after delivery, and some publish the operating numbers. Flobotics' bots at DocPlanner move data between electronic health record systems at more than 10,000 processes a month with 98% handled automatically, the Axpo network reports bot accuracy above 90%, and a sugar producer is described as one of its longest partnerships, with ongoing SAP process-discovery workshops. Atomic Actions says it monitors, maintains and improves the automations it delivers; Consumer Direct Windows & Doors reports 99.5% automation uptime on its migrated CRM workflows. QED Software offers monitoring, maintenance and support under an SLA, and frames delivery around knowledge transfer so the client can run the system itself. Mobile Reality lists post-update support on the Nomis Index platform. The sorting question for a Warsaw retainer is who handles the exceptions. A bot that is right nine times in ten sends the tenth to a person, and a parsing step inside a Make.com scenario breaks when a supplier changes its document format. Ask each candidate who reviews failed runs and at what cost, how quickly a format change is caught, and who owns the automation accounts and API keys if the contract ends. The curator raises that last point directly for Atomic Actions, and it applies across the page: a retainer you cannot exit is dependency, not continuity. ## Questions buyers ask ### How many AI agencies work with retainer in Warsaw? 4 agencies in our directory combine verified retainer client evidence with a Warsaw base. The current top-ranked are QED Software, Atomic Actions, Flobotics — ordered by depth of documented client evidence, then our editorial scoring (portfolio quality, credibility, completeness); placement is never paid. ### How much does an AI agency cost in Warsaw? Published rates across this page's agencies run €39–130 per hour (median ~€86). Project totals depend on scope — the rate index at /rates breaks the computed bands down by region, country and team size. ### How is the retainer model verified? Every agency here documents retainer work on its own site or in a published case study, describing the engagement structure rather than a service-list claim. We never infer the model from portfolio tone, so this list only contains agencies that operate retainer engagements deliberately. --- Source: AIAgencies.eu — the curated register of European AI agencies. Rate provenance: "agency-confirmed" = disclosed via submission or claimed profile; "directory-listed" = Clutch or two agreeing B2B directories (lone unverified sources are never written). Full method: https://www.aiagencies.eu/methodology · Rate index: https://www.aiagencies.eu/rates